Question 1

What is a project vision and why does it matter?

Accepted Answer

A project vision is a concise statement of what the project will achieve, for whom and why – agreed by all key stakeholders before any technical work begins. It prevents scope disputes ('that was never in scope'), guides design decisions ('does this feature serve the vision?') and aligns the team when priorities conflict. CNEXT documents the vision as a 1-page statement at the start of every project.

Question 2

What does a CNEXT vision workshop produce?

Accepted Answer

A CNEXT vision workshop (half-day) produces: a project vision statement (1–3 sentences), a list of primary user groups, a list of business objectives (measurable), a list of out-of-scope items (equally important), key assumptions and constraints, a success definition (how will we know it's done?) and stakeholder sign-off. Used as the north star throughout the project.

Question 3

Who should attend a vision workshop?

Accepted Answer

Vision workshop attendees: the executive sponsor (budget holder, final authority), business process owners (who will use the solution), IT project lead (technical constraints), an end-user representative (practical perspective) and the CNEXT project lead (facilitator). 5–8 people is the ideal group size. Avoid large groups for vision workshops – consensus becomes impossible.

Question 4

How does a vision workshop differ from a specification workshop?

Accepted Answer

Vision workshop: WHY and WHAT (at a high level) – business objectives, user needs, success criteria. Specification workshop: HOW and HOW MUCH – detailed requirements, data models, wireframes, acceptance criteria. Vision comes first (typically day 1), specification follows (day 2–5 for larger projects). The vision constrains the specification.

Question 5

How long does a CNEXT vision workshop take?

Accepted Answer

A standard CNEXT vision workshop: 3–4 hours. For complex multi-stakeholder projects (e.g. a company-wide SharePoint intranet with 5+ department sponsors): a full day. The written vision document is delivered within 2 business days after the workshop. The document is typically 2–3 pages.

Question 6

What is the cost of a CNEXT vision workshop?

Accepted Answer

A half-day vision workshop (including written output): CHF 1,200. A full-day vision workshop (for complex projects): CHF 2,400. For clients who proceed with a CNEXT project within 3 months, the vision workshop fee is credited against the project invoice.

Question 7

What are common project vision mistakes?

Accepted Answer

Common vision mistakes CNEXT sees: (1) Vision is too vague ('build a better intranet' – what does 'better' mean?). (2) Vision is too technical ('implement SharePoint Online with hub site architecture' – that's a solution, not a vision). (3) Multiple conflicting visions from different stakeholders not reconciled. (4) Vision defined without the executive sponsor's agreement. (5) Vision not documented, living only in someone's head.

Question 8

Can the vision change after the workshop?

Accepted Answer

The vision should be stable but not rigid. CNEXT builds in a 5-day review window after the workshop for stakeholders to refine wording. After sign-off, changes to the vision require a formal change request and stakeholder re-alignment. Small wording changes are fine; fundamental vision changes mid-project are a red flag requiring a reset conversation.

Question 9

Does CNEXT facilitate vision workshops for AI projects?

Accepted Answer

Yes. AI project vision workshops require additional discussion: which AI use case to address, what data is available, what the acceptable error rate is, what the governance model will be and what the fallback is if the AI fails. CNEXT adds an AI-specific questionnaire to the standard vision workshop for Copilot Studio and Agentic AI projects.

Question 10

What is the relationship between project vision and KPIs?

Accepted Answer

A good project vision contains measurable success criteria (KPIs): 'Employees find the information they need in <2 searches 80% of the time' or 'Reduce invoice processing time from 5 days to 1 day'. CNEXT ensures every vision statement includes 2–5 measurable KPIs, and sets up a Power BI measurement dashboard to track them post-go-live.

Project Vision

Vision Statement

Strategic Goals

Success Criteria

Vision Statement

Strategic Goals

Success Criteria