Governance in SharePoint is more than just setting rules – it’s about creating a sustainable structure that grows with your business while preventing chaos.
What is SharePoint Governance and why do you need it?
SharePoint Governance encompasses all policies, processes, and standards that regulate the use of SharePoint in your organization.
The 10 Key Best Practices for Swiss SMEs
1. Establish Clear Naming Conventions
Define consistent naming rules for sites, libraries, and documents.
2. Thoughtful Permission Concept
The permission concept is the heart of your governance.
3. Lifecycle Management for Content
Plan the entire lifecycle of content.
4. Investment in Training
SharePoint governance only works if employees understand it.
5. Automation with Power Automate
Use Power Automate to automate governance tasks.
6. Continuous Monitoring
What you cannot measure, you cannot improve.
7. Active Feedback Culture
Governance should not be dictated from above.
8. Comprehensive Documentation
Document all policies and processes in writing.
9. Regular Reviews
Review your governance strategy at least annually.
10. Professional Change Management
Accompany governance changes professionally.
Conclusion: Governance as an Enabler, Not a Brake
Good SharePoint governance is not a bureaucratic monster, but an enabler for productive collaboration.
Further Links & Sources
Internal:
- SharePoint Site Lifecycle & Governance
- Data Classification with Sensitivity Labels
- Using Retention Policies Correctly
- DLP in SharePoint
- Our SharePoint Services
External: