Abacus Copilot
Talk to your Abacus data — instead of navigating through screens.
AI-powered assistant for HR and payroll — integrated directly into your Abacus HR environment. Built on Azure AI Foundry. Human-in-the-loop on every mutation.
What the Copilot handles for you.
Employee & client data on demand
Complete profiles with salary, workload, department, start date and contract type — without navigating manually through screens.
Payroll mutations by conversation
Salary increases, expenses, bonuses, withholding tax adjustments — the Copilot guides you through all parameters and creates a reviewable proposal.
Human-in-the-loop approval
No record is changed without explicit confirmation. Two-step approval: proposal card → admin approval → Abacus sync.
Abacus sync status
Pending records visible at any time — broken down by client and mutation type.
Persistent conversation history
Every conversation saved and resumable at any time. Confirmations and rejections permanently documented.
Role-aware data access
Client separation and permissions fully respected — employees only see their assigned data.
No record is changed without your confirmation.
For every mutation, Abacus Copilot creates a structured proposal — visible as a card in the chat. Only after your explicit confirmation is the record passed to the Abacus sync queue.
Proposal
Copilot creates proposal card with all mutation parameters
Approval
Explicit confirmation (or rejection) by authorised person
Abacus sync
Approved mutation is synced with Abacus and logged permanently
Sandra Huber · ID 0887 found. Proposal prepared:
Proposal: Salary increase
PendingWhat you can ask.
All queries and mutations run via natural-language conversation — no screen navigation, no hunting through menus.
A Foundry agent — built for Abacus.
Abacus Copilot is an Azure AI Foundry agent. The conversational AI calls the Abacus REST API as a registered tool — with type-safe functions for read and write operations. Write operations don't land directly in Abacus but in a human-in-the-loop queue.
Agent runtime
Azure AI Foundry Agent Service — production-grade, scalable agent infrastructure
Tool calling
Abacus REST API registered as a tool — structured read and write requests via typed functions
No direct write access
All write operations go through the human-in-the-loop queue — no uncontrolled database writes
Conversation history
Persistent storage in PostgreSQL — threads resumable across sessions
Audit trail
Full log: conversation, proposed mutation, decision (confirmed/rejected), timestamp, user ID
Client isolation
Role-based data access — permissions derived entirely from Abacus configuration
Infrastructure
Operated within Kwaxx-HR infrastructure — no data sharing with third-party services
Language model
GPT-4o via Azure OpenAI (Switzerland North / West Europe) — Swiss DPA-compliant data residency
Architecture overview
HR staff / admin
Natural-language request
Azure AI Foundry Agent
GPT-4o · Tool-Calling · Konversationshistorie
Abacus REST API
Read access
HITL Queue
Approval required
Abacus sync
Write access
Audit trail
Every action logged
Security & compliance
Abacus Copilot was built from the ground up for secure use in Swiss enterprises.
No direct Abacus write access — two-step approval process without exception
Full conversation and action logging (audit trail)
Client-compliant data isolation — strict permission check on every request
Operated within Kwaxx-HR infrastructure — no data sharing with third-party services
Data processing in Swiss Azure datacentres (Switzerland North)
Swiss DPA (nDSG) and GDPR-compliant deployment
HR & payroll now — more modules to follow.
Abacus Copilot starts with HR and payroll. The agent architecture is extensible to further Abacus modules — without rebuilding.
What is Abacus Copilot?
Abacus Copilot is an AI-powered conversational assistant for the Swiss ERP system Abacus. It enables HR managers and fiduciary offices to query employee data, prepare payroll mutations and manage client information in natural language — without navigating through screens. Abacus Copilot is built on Azure AI Foundry (GPT-4o) with Swiss data residency and a human-in-the-loop approval process: no record is changed without explicit confirmation.
human-in-the-loop — every write operation is manually approved before Abacus synchronisation
CNEXTAzure region for GPT-4o — Abacus Copilot processes all data in Swiss data centres, FADP-compliant
Microsoft Azureinstead of up to one hour: typical time saved per payroll mutation thanks to conversational guidance vs screen navigation
CNEXT Projektdaten“Abacus Copilot solves a real problem for Swiss fiduciary offices: navigating Abacus screens costs valuable time every day. With a clean human-in-the-loop process and Swiss data residency, the assistant is also suitable for demanding compliance requirements.”
Marcel Haas— CEO & Solution Architect, CNEXT
Last updated: July 2026
Interested in Abacus Copilot?
Abacus Copilot is available on request. Express your interest and we will be in touch for an initial conversation.