SharePoint Premium (formerly SharePoint Syntex) extends SharePoint with powerful AI capabilities for document management. For Swiss companies working with large document volumes daily, this is a game-changer.

What Is SharePoint Premium?

SharePoint Premium is an add-on for Microsoft 365 covering three main areas:

1. 1Content AI: AI-powered document processing and classification
2. 2Content Experiences: Enhanced search, branding, and navigation
3. 3Content Governance: Intelligent retention and compliance

The Three Pillars in Detail

1. Content AI: Intelligent Document Processing

Structured document processing: Ideal for forms, invoices, and standardized documents:

• Automatic field and value recognition
• Extraction into SharePoint metadata
• No more manual data entry

Unstructured document processing: For contracts, reports, and free-text documents:

• AI identifies key information in flowing text
• Automatic classification by document type
• Sentiment analysis and summaries

Prebuilt Models: Ready-to-use AI models for common scenarios:

• Invoice processing
• Receipts and vouchers
• Contract recognition

2. Content Experiences

Advanced Search:

• Improved search results with AI ranking
• Custom Result Types with visual preview
• Personalized search suggestions

Content Center:

• Central hub for AI model management
• Overview of all active models and their performance
• Training and optimization of models

3. Content Governance

Automatic Retention:

• AI-based classification for retention policies
• Automatic application of Retention Labels
• Reduction of manual compliance work

eSignature:

• Native integration of Adobe Acrobat Sign
• Digital signatures directly from SharePoint
• Audit trail for every signature process

Use Cases for Swiss Companies

Invoice Processing

1. 1Invoice uploaded to SharePoint library
2. 2SharePoint Premium automatically extracts: Supplier, Amount, Date, VAT
3. 3Power Automate starts approval workflow
4. 4After approval: Automatic posting to ERP (e.g., Bexio, SAP)

Contract Management

1. 1Contract uploaded or received via email
2. 2AI recognizes: Contract type, Parties, Duration, Termination deadline
3. 3Automatic metadata population
4. 4Reminder before termination deadline

HR Documentation

1. 1Application documents centrally uploaded
2. 2AI extracts: Name, Position, Experience, Qualifications
3. 3Automatic assignment to job posting
4. 4Privacy-compliant deletion after retention period

Licensing and Costs

SharePoint Premium is available as pay-as-you-go or volume licensing:

• Pay-as-you-go: Per processed document (from CHF 0.05/document)
• Per-user license: For intensive users (from CHF 5/month per user)
• Included features: Some basic features already in Microsoft 365 E5

Conclusion

SharePoint Premium transforms SharePoint into an intelligent content management platform. For Swiss companies looking to automate their document processes and ensure compliance, it's the logical extension of existing Microsoft 365 infrastructure.